Enterprise HR Tech

Recruitment Agency Management System

A massive platform automating the entire expatriation lifecycle for a major overseas hub. Features a custom drag-and-drop workflow engine, AI-driven passport scanning (OCR/MRZ), and a physical barcode tracking system.

Timeline

10 Months (Ongoing)

Platform

Web Dashboard

Services

End-to-End Development

Team

1 PM, 2 Backend, 2 Frontend

The Narrative

From Friction to Flow

Every project begins with a bottleneck. Here is how we diagnosed the root cause and engineered the cure.

The Challenge

Recruitment workflows were non-linear (Parallel paths, Exclusivity, Loops), making standard linear trackers insufficient.
High operational risk of lost passports due to lack of strict "Bin-level" chain-of-custody tracking.
Generating standardized CVs and legal contracts for hundreds of candidates was manual, inconsistent, and error-prone.
Standard Role-Based Access (RBAC) was too broad; managers needed Object-Level permissions (e.g., specific access to Project A but not Project B).

The Solution

Engineered a Drag-and-Drop BPM Designer with a directed-graph engine to handle complex branching, loops, and parallel execution.
Implemented a "Smart Bin" inventory system that tracks physical passport storage capacity and logs every check-in/out event.
Built a Dynamic Document Engine that programmatically merges candidate data into company-specific PDF templates on the fly.
Developed a Hybrid Security Model (RBAC + ABAC) allowing granular field-level and object-level permission overrides.

ROI

Measurable Impact

Real-world performance metrics from the production environment.

/01

100%

Traceability of physical passports via the Bin Management & Barcode system.

/02

Zero

Invalid process flows created thanks to the BPM engine’s logical path validation and cycle detection.

/03

90%

Reduction in document processing time by automating CV and contract generation.

/04

Granular

Security control achieved via Object-Level Permissions compared to legacy Role-Based defaults.

System Architecture

Core Features

A technical breakdown of the key modules and engineering decisions behind this platform.

Graph-Based BPM Engine

Interactive canvas for modeling complex recruitment flows. Supports parallel execution, stage exclusivity, conditional branching, and logical path validation.

React Flow / NetworkX

Smart Bin Inventory

Physical storage logic. Assigns passports to specific physical bins with real-time capacity tracking, preventing overflow and ensuring organized retrieval.

Redis / Atomic Locks

Dynamic Document Engine

Automated PDF generation system. Instantly creates formatted resumes, watermarked contracts, and unique barcode labels using corporate templates.

WeasyPrint / Jinja2

Chain-of-Custody Tracking

Barcode-driven audit system. Logs every physical movement (Check-in/Out) with timestamps, handler IDs, and transaction reasons.

ZBar / WebSocket

Advanced Security (RBAC + ABAC)

Advanced permission system supporting standard Roles plus Granular Object-Level overrides (e.g., granting read access to a specific Project ID).

Django Guardian

Automated Data Capture

Browser-based MRZ/OCR scanning that extracts candidate details (Name, Passport No, DOB) from webcam feeds, reducing manual entry errors.

Tesseract / OpenCV

Architecture

Built for Stability

We chose a battle-tested stack to ensure data integrity and the ability to handle complex relational workflows.

React

TypeScript

Tailwind

Python

Django

Redis

PostgreSQL

And many more...

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